Cognita Asia Safeguarding Policy Overview For Parents
Safeguarding children describes the action we take in Cognita Asia schools to promote the welfare of children and protect them from harm. We believe that safeguarding children is everyone’s responsibility and that everyone who comes into contact with children and families has a role to play.
We define safeguarding as:
• Protecting children from maltreatment
• Preventing impairment of children’s health or development
• Ensuring that children grow up in circumstances consistent with the provision of safe and effective care
• Taking action to enable all children to have the best outcomes
Children are best protected when our school community has a clear understanding of the school’s reporting requirements and processes, and how we need to work in partnership to uphold student safety and wellbeing.
To read the full policy, please click here.
AIS Personal Data Protection Statement
AIS (The School) must comply with the Singapore Personal Data Protection Act 2012 (“PDPA”) relating to the collection, use, disclosure and security of your personal data. The PDPA recognises your rights to access and correct your personal data held by the school as well as the needs of the school to collect, use and disclose your personal data for the legitimate purposes of the school.
Personal data that is collected about you and your family (including you and your child’s identity documents, contact details, date of birth, marital status, medical information and bank information) may be collected, used, disclosed or processed for the following purposes: (1) to determining eligibility for enrolment at the school (2) assessing, monitoring, reporting on student progress (3) monitoring students’ use of ICT to ensure compliance with the schools’ acceptable use policy (4) provision of online services to the students and parents such as Firefly or bus tracking and monitoring services (5) responding to your questions and feedback (6) application to the relevant Singapore authorities for relevant approvals or student passes for enrolment at the school (7) teaching or activities through field trips, concerts and performances, co-curricular activities or inter-school activities (8) to provide academic references or educational history to any third party (9) billing and finance (10) supply of goods and services to parents and students which the School or third parties on behalf of the School may offer including but not limited to transport services, food services, medical services, or travel related services (11) supply of administrative, computer data storage or processing services by the School or a third party service provider either in Singapore or overseas (12) conducting surveys of parents and students either by the school or a third party on behalf of the school to assess the performance of the school as a whole (13) safeguarding and promoting the welfare of students, parents and staff (14) ensuring all relevant legal obligations of the school, parents, students and staff are complied with (15) make use of photographs, videos or sound recordings of students in School publications, website or other external media (16) maintaining relationships with students and parents of the school for fundraising, marketing or promotional purposes by the school and its affiliate organisations (17) promoting the School and its affiliates such as Camp Asia to existing and prospective families such through post, email or sms (18) all other matters relating to your child’s enrolment and education at the School or operation of the School that the Schools deems necessary or reasonable.
Consent: You consent to the collection, use and disclosure of your personal information and your child(ren)’s personal information for the purposes set out in section “Purpose” above.
Access and Correction: You have the right to request to access and/or correct the personal data held about you and your child(ren) by the School and the School shall respond to such request as soon as reasonably possible. You may contact the School in writing (together with proof of your identity) to confirm whether and how the school has used or disclosed your or your child(ren)’s personal data (up to the last 1 year before the date of your request), request that any errors or omissions in your or your child’s personal data be rectified, request access to the PDPA policies of the School or request that the School make available information relating to complaints procedures that may arise in relation to PDPA. You may also withdraw your consent to the collection, use, disclosure and processing of your personal data at any time and the School will advise you of the consequences of withdrawing your consent. The School must be able to verify your identity before it can accept any access or correction requests from you and a fee may be charged for such access. The School reserves the right to decline access if the burden or expense of providing access would be unreasonable or disproportionate, if the School is satisfied on reasonable grounds that a correction should not be made or if any of the exemptions under the PDPA are applicable. Written requests for access and correction can be made to the personal data protection co-ordinator at the School at email@example.com.
Security and Retention: The School will ensure that your personal data is always secure by implementing appropriate security measures to prevent unauthorised access, collection, use, disclosure, copying or modification of your personal data, in particular when the processing of data involves third parties. The School will only retain your and your child(ren)’s personal data for so long as there is a legitimate business or legal reason for retaining the personal data or if required by any law.
You can read our full school policy here
The relationship between student, school and home is critical to building a successful partnership. We understand that communication is an essential element of the educational journey, which is why at AIS we use an online learning environment, Connect AIS, to streamline communication and provide easy access to your child’s learning journey. Features include:
Click here to explore Connect AIS.
For Current AIS Families:
To access the school online learning environment, Connect AIS, please click here. You will need your student/family/staff login details to access these areas. This will allow you to access timetables, academic calendars, homework and much more
*New AIS families, please note your login details are not active until the first day of school. Details of how to access the site will be send directly to you from the IT Department.
If you have any trouble logging in or have misplaced your login details please contact firstname.lastname@example.org for assistance
Nurses are on site from 7am to 5pm Monday to Thursday and 7am - 3.30pm on Fridays during school term.
There are two nurses located in the main campus at the front of the School adjacent to Reception (Nurses Room). Another two nurses are located in the Lower Elementary School campus (Health Centre) adjacent to the undercroft area near the playground.
The Nursing Team provides health care for students during the school day and is also available to provide information and education to parents and teachers on any health related issue of relevance to the AIS community . The Nursing Team maintains a comprehensive database of all children and provides additional support for families with allergies and/or medical conditions.
If medication needs to be administered to your child at any time, please download and complete the Request to Administer Medication form and provide the completed form and medication to the Nursing Team. Students are not permitted to self medicate while at school.
You can contact the AIS Nursing Team here via email.
Canteen services are a critical part of the School’s provision, not least because we are all aware that nutritionally balanced food options for children can encourage them to engage in healthy eating habits as they continue to grow.
The two AIS canteens are managed for the School by Chartwells. Chartwells is a leading provider of food service to schools and universities around the world and has a food philosophy of “Healthy Food, Healthy Kids and a Healthy Planet”.
Its core message of “Eat, Learn & Live” provides a healthy, nutritious and delicious food selection which helps students to develop, learn and perform at their best. The Smart Food Programme takes a “Fresh Food First” approach that encourages nutritionally-balanced food choices that are tailored to meet the Singapore-specific guidelines and the USDA Dietary Guidelines.
All the new AIS menus reflect the parent and student feedback that Chartwells has gathered over the last few months. If you have any questions or comments, or if you would like more information on any particular food area please email the team at email@example.com.
Feedback can also be provided direct to the School, via our Parent Experience and Helpdesk on firstname.lastname@example.org.
During the consultation period, there were lengthy discussions with parents and staff about what menu choices should be available for pre-order for the Early Years and Lower Elementary School students. A special menu has been designed which allows our students to choose from a selection of hot main meals including a simple rice or pasta option. Every meal will be presented in a ‘lunchbox’ style container and will be served with some fresh fruit.
Food choices for Upper Elementary School and Secondary School students
As well as revamping the Main Canteen area, Chartwells has devised a brand new weekly menu, the first week of which can be seen here. Alongside the main meal choices, there will also be the option of buying freshly made sandwiches at Mondo Subs as well as there being a large selection of snacks and drinks (which can be viewed here). There is also a new breakfast menu (the menu can be seen here) and a daily BBQ meal.
The AIS Parent Café, also managed by Chartwells, is a stand-alone venue with its own menu, and acts as a meeting point for parents away from the bustle of the main canteens. Parents are asked to note that unaccompanied children are not permitted in the AIS Parent Café (with the exception of Year 12 students who may purchase items in the café during school hours for consumption elsewhere).
You can view the food and beverage menu here.
AIS school uniform items are sold and distributed solely by Lim Meng Keng Department Store, located at Holland Village Shopping Centre.
Lim Meng Keng is a well-known uniform provider, servicing the needs of other top International Schools in Singapore. They are based at Holland Village Shopping Centre and offer the added benefit to our community of being to operate open much longer opening hours than the School is able to facilitate. See below for Contact Information for Lim Meng Keng.
Families can choose from three flexible service options:
The AIS Uniform Shop will operate the following services only:
Address: #02-18 Holland Road Shopping Centre (above Cold Storage), 211 Holland Avenue Singapore 278967
Monday – Saturday 10:15 am – 7:45 pm
Sunday and Public Holidays 10:30 am – 6:00 pm (except Christmas Day and Chinese New Year)
Contact: +65 6468 3655
Bus: 7, 61, 75, 77, 106, 165, 970
MRT: Holland Village Station, Exit C
Monday - Friday
Morning: 8.00am - 12pm
Afternoon: 1.00pm - 3.45pm
Closed for lunch break: 12pm - 1pm
Foundation building, next to Gate 1 Reception, AIS Campus.
Students can purchase Start-Rite shoes at the following:
|Term 1||Monday, 21 January||Friday, 29 March|
|Term 2||Monday, 15 April||Friday, 21 June|
|Term 3||Monday, 22 July||Friday, 27 September|
|Term 4||Monday, 14 October||Thursday, 12 December|
|Tuesday, 1 January||New Year's Day, Public Holiday|
|Tuesday, 5 February - Wednesday, 6 February||Chinese New Year Holiday, Public Holiday|
|Friday, 1 March||Staff Professional Development Day|
|Friday, 19 April||Good Friday Public Holiday|
|Wednesday, 1 May||Labour Day, Public Holiday|
|Monday, 20 May||Vesak Day, Public Holiday|
|Tuesday, 4 June||Staff Professional Development Day|
|Wednesday, 5 June||Hari Raya Puasa, Public Holiday|
|Thursday, 8 August||Staff Professional Development Day|
|Friday, 9 August||National Day, Public Holiday|
|Monday, 12 August (observed as Hari Raya Haji falls on a Sunday)||Hari Raya Haji|
|Monday, 28 October (observed as Deepavali falls on a Sunday)||Deepavali|
|Tuesday, 29 October||Staff Professional Development Day|
|Wednesday, 25 December||Christmas Day|
*When the public holiday falls on a Sunday, the following Monday will be given as a public holiday.
The above dates represent the main term dates and public holidays for the calendar year. All other non-student days / examination dates will be shared on the parent and student calendar on the school’s internal portal. Current parents are encouraged to regularly check Connect AIS calendar dates for updates.
In an age defined by connectivity and global collaboration, AIS libraries are information hubs providing 24/7 access to dedicated library websites which contain a wealth of carefully selected digital resources.
The libraries facilitate collaboration between students, staff, parents and the wider school community through the provision of vibrant, flexible spaces, both physical and virtual. These rich learning environments cater for individual learning preferences and contribute to intellectual quality and academic excellence.
Specialist library staff empower students as learners. Support for inquiry learning is provided through a sequential development of skills which enable students to successfully engage in a digital information environment.
AIS Libraries inspire a love of literature through a rich and diverse collection of print and electronic fiction. A strong reading culture in the School is fostered through regular reading experiences in the library, author visits and other literary events.
On behalf of the Australian International School Parents Association (AISPA) I would like to extend a warm welcome to our students and their families. We look forward to reconnecting with returning families, teachers and staff, and getting to know all newcomers.
The primary objective of the Parents Association is to promote community spirit at AIS. Whether you are new to AIS or a long term family, there is something for everyone in our community. In addition to the many events held throughout the year, we are here to help you and your family settle in to school and life in Singapore, providing information, resources and most of all, friendship.
We know that all of our parents are busy with the demands of everyday life, but we also know that even a small contribution of your time and energy can significantly contribute to our efforts to foster a vibrant and nurturing community. It is a wonderful opportunity to meet other parents and get involved in the life of the school. We welcome your participation and I assure that that it is a worthwhile endeavour that you will find personally rewarding and fun!
Please feel free to stop by our office at the Main Campus reception between 8.15 am to 12.00pm then 1.00pm to 4.00pm. We are always happy to have a cup of coffee and a chat with our parents.
PRESIDENT 2018 AIS Parents Association
Students at the Australian International School are encouraged to participate in the many varied opportunities that surround them both inside and outside the classroom. Through a program of sporting, social and cultural activities the intellectual, creative and personal talents of each individual are stimulated and nurtured.
The CCA Program begins starts in Year 2 as a lunchtime only program and continues from Year 3 to Year 12 as a lunchtime and after school program. All students in Year 2 through to Year 11 are encouraged to participate in at least one CCA per Semester; Year 12 students may elect to participate in the program if they wish. The cocurricular activities on offer at AIS allow students to develop their creative and sporting capacities within a group of students with similar interests. The common bonds created through participation in these groups form the basis of a rich school culture and a community that celebrates diversity and excellence.
The School offers opportunities for students to be involved in a wide range of activities such as but not limited to:
Participation sports are included in our CCA program, giving students the opportunity to try out new sports. Sporting activities are diverse, such as but not limited to:
The Participative Sport Program also includes a number of development squads in sports such as netball, cricket and soccer which allow students to hone their skills in a non-representative setting.
Various Community & Service activities make up the third arm of the CCA Program. These include programs which provide service to the School, the local community in Singapore and further afield in SE Asia.
Full details on what activities run in which sub-school and how to sign up students to the Program are provided during the Admissions Process, and are managed within our Virtual Learning Environment (VLE). Access to this community portal is password protected, which is provided once a student starts school.